Tag Archives: scheduling

Being Busy and Taking Care of Yourself

My first semester of grad school was really awful, and it was mostly my fault. I was taking classes in DC, and working and living on a university campus in Baltimore. I got up early and started work immediately. I would dive into my job and not look up until it was time to head to class. It was an hour each way, and a particularly arduous commute. Classes were long and I had little chance to transition between one task to the next. At home, I’d only face another avalanche of work, and then realize that I was starving. In my infinite wisdom, and more often than I would like to admit, I would grab a candy bar from the vending machine below my apartment and keep going. In the zingy sugar glow, I would work until I couldn’t anymore, and then at some point late in the evening, I would collapse, fully clothed, into bed. I felt like I was drowning. Please, please, please don’t do this.

Clearly, this was not a sustainable model. During the winter break after my first semester, I faced the fact that I had to make some changes. Today, I’m still not an expert at making sure that I am taking care of myself, but there are a few key things I’ve found necessary to avoid completely burning out.

Body

When I’m busy, I can get in this weird mindset where I convince myself its okay to put my physical self last. I have to consciously work to reframe taking care of my body as not being selfish or as putting off “real work,” but rather as taking care of the equipment I need to get the work done. If my brain doesn’t function well, I can’t write, read, respond to emails, or help others. If I think of it that way, it’s easier to justify treating myself with kindness and compassion.

  • Physical exercise. I do yoga, I dance, I run, I sometimes swim when I get super motivated, but no matter what I do something intense, regularly.
  • Enough and consistent sleep. Lots of studies will tell you about why this is important, but seriously, it is so important. I just remind myself that sleep deprivation actually kills people [trigger warning: violence, animal studies]. Work with your chronotype, because it actually makes a difference to your happiness: if you are a late riser, don’t force yourself up every day, or if you’re an early riser like me, go to bed early enough. As would be expected, there’s an app (or two hundred) for that.
  • No sugar (or whatever is your escape drug of choice). Personal but huge for me. What do you do that makes things short term better but long term worse? Is it caffeine? Alcohol? Other drugs? Not-so-wonderful relationships? I am super sensitive to sweet things. The sugar high only gets me so far, and when its over I’m just moody, groggy, fat, and nothing about my situation has changed. Treat yourself, but not with things that harm you.

Mind

There are definitely good ways and bad ways to approach what you have to get done. The following are the things that I need in order to not feel like I’m being crushed when my to-do list expands. This may not seem like self-care, but really, what could be more caring than respecting your own time and worth?

  • Have a plan. Let me tell you about the Planner Pad. I geek out about it on the regular because it is so perfect for when you are busy. It has space to divide your tasks by category or type, then a section for daily lists, and lastly a section for appointments during each day. When I can look at a single page and get a snapshot of what is going on for the entire week, I do not feel buried. I also take a few minutes at the beginning of each day to figure out what my priorities are. I do the same at the beginning of the week, month, and quarter. I think about my goals and my progress and adjust accordingly. Having that time set aside means that I consistently update my plan and can handle curve balls with way more grace.
  • Pomodoros! It may be geeky to keep a timer running in the background of your computer, but it keeps me from burning out. I love the Pomodoro Technique mostly because of the five minute breaks—just enough time to watch a music video or send a text or two to a friend, and keep myself from fizzling during a marathon work sesh.
  • Know when you’ve done enough. What is the bare minimum you need to get done during the day to keep on track? Once I’ve passed this line, I congratulate myself, and decide whether or not I need to keep going. Thinking of working more as a bonus round keeps me from getting caught in the never-ending to-do list.
  • Change what you can change. In my second year of my grad program, I got a different job without a commute and life got significantly better. I think overall it freed up another twelve hours per week to get other things done. Twelve whole hours. It was unreal.
  • Write yourself a mission statement: Why are you doing what you do? Sometimes when I felt my worst, I would stand in the shower and pretend I was in a job interview. The (imaginary) person across the (imaginary) table would say, “Why are you in grad school?” I would have three minutes to explain, out loud to myself, exactly why I was studying what I studied. This distilled my purpose, and cemented my desire to get things done. If I couldn’t say why I was doing something, then I knew it was probably time to figure out how to not do it anymore.

Spirit

Remember to take care of the other aspects of your being.

  • Schedule time for yourself. Again, you are just taking care of the equipment that you need to get the job done. It’s like putting gas in your car. I save this time for reading and sewing and not working on my to-do list.  I put this right in my calendar, because I am a geek and otherwise I wouldn’t do it.
  • Have a support network. Who can you call to get away? Who can you call if you’ve got to cry? Who always finds the best parties/concerts/adventures? To whom can you speak your biggest fears out loud, and know that they will have your back? These people are magic and I keep mine on speed dial. If this is a professional, like a therapist or a mentor at work, even better.
  • Don’t let the important things drop. My biggest regret from the busiest time in my life so far was not being part of a choir. This was the first time since 4th grade that I was not part of some sort of singing ensemble, and I could feel it. I would have been way happier if I had taken the couple hours a week or month to join some sort of group.
  • Remind yourself of your power. Chances are, if you are doing a lot now, you probably did a lot to get to where you are. I have a good friend will simply reread his resume whenever he feels like he’s not doing enough. “Hah!” he tells the universe, “You think I can’t conquer this? Look at everything I’ve conquered in the past!”

When I’m at my busiest but make sure to take care of myself, I have this wonderful, bare bones, stripped down feeling. Treating myself kindly feels like flying. I am doing exactly what needs to get done, working at my most efficient, and making steady progress towards my goals. The days go quickly, and I can think and work hard. I love having a lot going on, but if I’m not treating myself with care, I can’t enjoy it.

Want more suggestions? Peruse these 55 gentle ways to take care of yourself.

Photo by Andy Sutterfield

Photo by Andy Sutterfield

Remotivation: Jumping Back on the Health Bandwagon

It’s 11 pm. You stand in front of the open refrigerator, rub your distended belly and wonder what just happened to the fifteen Darth Maul cookies left over from your boyfriend’s “May the Fourth Be With You” Star Wars party. Oh yeah, you just ate them all, despite your determined declaration just last Monday that “It’s time to start fresh!” They somehow found their way into your mouth, and on the fourth day in a row of not working out, too. What bad luck! Evil cookies!

If you have ever tried to begin living a healthy lifestyle, you are probably familiar with one of the two following scenarios. One is to say “Screw it, I’ll start next month” and throw out your entire health plan (so you might as well cram in that last cupcake, too). The other is to spiral into a fit of self-loathing and overcompensation, involving weird cleanses with exotic spices and citrus and two hours every day on the elliptical.

Stop! There is a healthier way! Stop binging or purging (or a combination of both) and follow this easy, healthy method to remotivate yourself in the days immediately following a slip-up. And if you’ve never tried to live a healthy lifestyle for the first time, you can apply these same principles to begin in an appropriate, non-Nicole-Richie way!

That Night

Don’t beat yourself up. You are human, and humans make mistakes. Don’t make yourself throw up (or even try) and don’t continue to binge—you know you’re uncomfortable anyway. Take that food baby to bed and get a good night’s sleep.

And stop doing jumping jacks; it’s just going to give you cramps. You’ll know it’s futile when you have to stop after three of them.

The Next Morning

First of all, I’d like to reiterate last night’s message: don’t beat yourself up. Realize that one day of overeating (or even a couple of days) isn’t going to morph you into Jabba the Hut. That being said, it doesn’t give you a pass to keep screwing up. Those calories count, and so do calories for the rest of that week, and all those extras add up quickly. This is a new day, a day to forgive yourself and start out with fresh determination.

With all of that in mind, start with a healthy breakfast. I know you might still feel kind of bloated and gross from the night before, and eating might be the last thing you want to do, but starting your day with a light but nourishing meal will give you energy, keep your metabolism going, avoid the 3 pm hunger attack, and remind you that food is not of the devil. If you don’t usually eat breakfast, now is a good time to start. Most people think that they will lose weight by cutting calories earlier in the day; however, most people who skip breakfast end up making up those calories later in the day, and often even more than usual because starvation leads to very poor choices later on. Intense hunger pangs tend to make you go for the fastest food option. Keep driving past that McDonald’s, and don’t you dare stop!

Make sure your breakfast includes a lean protein, which will help keep you full, and a complex carbohydrate (any whole grain or fibrous fruit or vegetable), which will slow your digestion, keep you full, and create a slow-release energy that will hold you over ‘til lunchtime. Some great examples are:

  • Nonfat Greek yogurt, with a handful of berries (I use frozen for convenience), a sprinkling of granola, and a drizzle of honey.
  • Two whole grain toaster waffles spread with a tablespoon of peanut butter and sliced banana.
  • Scrambled egg whites with mixed vegetables and a slice of whole wheat toast.

Also, get a workout in! It’ll boost your endorphins, and even a light morning walk will remind you that food is fuel and that calories don’t have to stick if you don’t want them to! Plus, you’ll feel much better and get a self-esteem boost if you tend to be hard on yourself.

The Rest of That Day

There are two things you need to do before the day is over. One is to make a plan for the rest of the week, including your dinners and workouts. The best way to combat a future slip-up is to have a plan and treat it as a non-negotiable appointment. At the same time, keep your expectations realistic. Know thyself, and give yourself goals that you know you can accomplish. For instance, if you work an 80-hour workweek starting at 9 am and you come home exhausted every day, don’t expect to work out after your workday—you’ll never get it done. Instead, plan to suck it up and set your alarm for an hour earlier. Get your workout in before work when you still have a ton of energy, or plan a lunchtime workout. Having your plan in front of you, on paper (or smartphone), will assure you that it’s doable. Look, you have time for it! You scheduled it in: it’s in your schedule right there!

The other task is to get rid of whatever triggered your slip-up in the first place. I know it sucks to throw out food, especially if that food happens to be leftover nachos (they crisp up great in the oven!), but just close your eyes and get it done. In fact, this might be a great time to go through your cupboard and throw out problem foods in general. Giant jar of mayonnaise? Get rid of it. Double-stuff Oreos lurking in your pantry? Bid it farewell. Cooking lard? What are you, crazy? Banish it from thy sight!

This is one I have trouble with. My pantry is pretty well-behaved in general, but if there is leftover brownie cheesecake from a party, my logic says, “Well, I don’t want it to go to waste, but I don’t want it tempting me all week. I’ll just… eat it all now! That way, it won’t be a problem later and I’ll only have been really bad for one day, instead of slightly bad for seven days! Genius!”

What? Don’t raise your eyebrows at me. No one is perfect. Let’s move on.

The Rest of That Week

Stick to your plan. Recognize that treat days are perfectly acceptable within the structure of a healthy lifestyle, but the best way to distribute them is to wait for a treat day (or, preferably, just one treat meal) on a special occasion when you really won’t care, such as a family dinner, birthday party, or holiday. A good way to look at it is the 90/10 rule: eat well 90% of the time, and don’t worry about the other 10%.

Do your research. Find healthy alternatives for cooking methods, ingredients, or your favorite treats. For example, sauté vegetables in chicken broth instead of butter, or replace an after-dinner serving of ice cream or cake with a bowl of sliced apples, sprinkled with cinnamon, oats, and honey heated in the microwave. Voilà, healthy apple crumble. Once you’ve done your research, do your grocery shopping and begin incorporating these substitutes into your diet!

Have a rule for your workouts: never, ever, go more than two days in a row without exercise. Any kind of exercise. If you’re on a trip, find the hotel gym or go jogging. Visiting friends? Go out for a walk or hike, and let them show you the town. If you’re in space, I don’t know… bounce off the walls in zero gravity or something! Just make it a priority to keep active and keep it in the forefront of your mind. With this rule, you will never wake up one morning and realize it’s been two months since you’ve worked out, and you will get a decent number of workouts in per week.

The Rest of your Life

Remember, a healthy lifestyle is just that… a lifestyle. Whatever you plan to do, you have to see yourself doing it for the rest of your life. There is no magic diet that will help you reach your ideal Hugh Jackman/Gwyneth Paltrow proportions, and then let you go back to eating whatever garbage you want without gaining it all back.

This also may mean letting go of some unrealistic expectations. If the only way you’ll ever look like Gwyneth Paltrow (who, honestly, I don’t think is that hot anyway) is by starving yourself, then you aren’t meant to look like Gwyneth Paltrow (who, again… is not that hot). Learn to love your body for what it is! The human body is an extraordinary thing, and can do extraordinary things if you treat it well and let it try. Often, exercise is a doorway to this frame of mind; once you see what your body can do given the chance, you’ll stop punishing it and start taking good care of it.

And finally, I’d like to leave you with this final note on the nature of food. Food can be the best medicine in the world or a slow, agonizing poison, but food is not evil. It isn’t trying to trip you up, and that burger honestly does not have it out for you. There is great joy to be found in our food. Treats can be enjoyed in moderation, but you need to find the balance for yourself. Good, healthy, and nutritious food can have beautiful tastes, textures, and color, and above all, it will nourish and enrich your life and fuel your amazing body. Make the right choices, find the love and richness that can be found through good health, and make that your healthy lifestyle.

It won’t be easy, but it will be worth it, and I promise you will thank yourself.

remotivation

All My Shit’s Online

My boyfriend and I have schedules that don’t match up. We have social calendars that sometimes deviate from one another’s. Sometimes I forget that we really need to get eggs from the grocery store. Again. And so did he on his way home from work. Life together is complicated, but we use a variety of Google web apps to make managing the chaos easier. When we started planning a trip to Japan, there were questions like “What the hell do I need to pack? How cold is it? Are we going anywhere warm?” (Everything, very, and no). Now, when we need to organize anything, we just share a document in the cloud: no fuss, no forgotten eggs, and just a clean spreadsheet synced across our devices.

Cloud 4

Photos by Chuong Nguyen

As a fairly avid iOS user, I have no issues using main competitor’s web products. Google’s products are built better from a user’s point of view, and they’re easier to access from any device with an Internet connection. If you’ve got an Android product, these services sync up nicely with your devices to make sure you stay on track with whatever you’re doing.

For weary travelers with organizational issues, read on:

Google Calendar (or How My Boyfriend and I Book Each Other Up)

When I was at university, I made appointments on my Google Calendar for myself when I had work and classes. I’d set the appointment to recur until the end of the semester, and gave it a separate colored label so it could fade into the background. This provided the basic template for when I had free time, how late I could sleep in, and approximately what time I’d come crashing home. From here, a differently colored calendar was my appointment book for assignments and papers. Small reminders of “12pg paper on Environmental Waste” or “Problems 1-35, odd, page 76” helped declutter my mess of syllabi from my school bag. It became easier to just check my calendar for when things were due for what class, than to rifle through a binder full of papers.

Cloud 1

When my boyfriend and I started seeing each other more seriously, we realized that we had fairly opposite schedules. I had work in the mornings and classes in the evening with some nights off, and he had classes midday and work in the evening with some mornings off. We had to compromise and find times for when we could see each other, and sharing our Google Calendars gave us the visual organization we needed to know that we could indeed see Iron Man on Thursday night, probably around 8 PM. His Calendar shows up as a different color than mine, so it helps me see when I’m free compared to when he is available. From here, it’s not that hard to text and ask if he’d like to have brunch on Saturday, because I can see that he’s working a closing shift. A few minutes of organization from you and your partner can make seeing each other so much easier.

Google Drive (or How to Always Have Everything You Need for School and Work)

Cloud 2

Google Drive

Google Drive started as Google Docs, but it’s become Google’s version of Dropbox. Sure it’s not exactly the same thing, but for major documentation and cloud editing, it’s the best that I’ve used. You can upload and store files from other applications, or choose to create and edit within your browser using Google’s alternatives: Docs, Sheets, and Slides.

Google Docs can be used to take notes for class or work, stored on the cloud for you to access from your smartphone, tablet, or laptop. It’s easier to study (and you can’t make excuses), because your notes are everywhere! For writers too, it’s a good idea to just start docs with your poetry or quick writing. You can come back to it later when you come home from the cafe or school, and revisit it if you want to.

cloud 3

Google Doc

I use Google Sheets (similar to Microsoft Excel) to calculate budgets, including how much I’m paying for rent, if we can eat at Chili’s on Thursday (yes, but no margaritas), and how much I can afford to put into savings. Planning for trips and events (such as my friend’s lovely wedding, including all of her ideas) is a breeze. I set up a tab for locations, another for timetables and itineraries, and another for my packing list. The reward for planning on Google Sheets is that I can check it or update it from the parking lot at the grocery store or from my work computer without forgetting it by the time I get home.

But here’s my favorite part: Google Slides is a cloud-accessible version of Microsoft PowerPoint, with all of the perks of shared collaboration. You can upload your template to the Drive, and everyone can add in their parts. From there, you can peer edit easily, with commenting and built-in tracking of all the revisions from each person. I also particularly like using Slides to present as well, to avoid issues with exporting and importing into PowerPoint. It makes working in groups in university or high school (and arguably in the professional world as well) very easy. There’s no angst about how Jenny doesn’t have PowerPoint 2012 or how Marcus wants to use this font that his dad designed but no one else has installed. (That said, standard disclaimer about putting private industry information in the cloud. Google has pretty solid security, but you don’t want to be the person that leaked big news to the public. Be careful, but be proactive about using it.)

Cloud 5

Google Presentation

For the folks who like having documents on the go, Drive is a godsend. I’ve studied from my smartphone in the hallway before an exam. I’ve used Sheets to see when I’m probably going to be debt free (or more realistically, if that new toaster is within my reasonable budget). I’ve watched my group sigh with relief when I pull up the presentation that someone forgot to bring on a USB drive.

Why You Should Declutter Your Life and Let Google Do It For You

It’s easy. You can have your social calendar on the go. You can study for classes, jot down notes, and plan your wedding from your smartphone or tablet. You can throw up that presentation about Grandma and Grandpa’s 50th Wedding Anniversary just because they wanted to see it again in without any hassle. Getting your stuff into the cloud takes a little time investment, but the payoff is huge. You can sync up with friends and coworkers, maintain and protect your access to your documents, and avoid duplication or loss of effort.  If you have a Gmail or Google Apps address, you already have access to Google Drive; if you don’t, it’s free to sign up!